6 Month Maternity Post - Contracts/Paralegal Administrator

22,000 - 26,000

Contracts/Paralegal Administrator required for an international charity based in Penicuik.  Start date 23rd of October for 6 months.

System Administration

  • Creating/Closing records for Agreements and Amendments on the in-house Contracts & Intellectual assets management system (PIAM).
  • Management and filing of documentation.
  • Manage contracts expiry reminders and follow-ups.
  • Respond to PIAM related queries as and when required.

Assisting with Reporting activities

  • Generate a list of pending contracts from PIAM and update status and email to CIAM Manager 
  • Produce a monthly PIAM Active & Pending contracts list for R&D Assistant Director and Portfolio Manager 

Admin Support to Contracts & Intellectual CIAM

  • Tidy up all Agreements/Amendments, prepare and submit to CEO for signing. 
  • Assisting with finalisation of contracts, including couriering and following up with partners.
  • Assist documenting Standard Operating Procedures (SOPs) - electronic & hard copies.
  • Complete travel expense forms and submit to Finance within the given time lines
  • Arranging meetings/conference calls - capturing meeting requests on Outlook and booking venues and setting up conference calls (Skype/Webex).
  • Organise travel arrangements/logistics.
  • General support for CIAM and Project/Portfolio Managers.

Accountabilities (what are the key accountabilities/responsibilities to act of the job holder)

  • PIAM support and accurate & complete document filing
  • SOP maintenance according to applicable quality and archiving requirements
  • Coordinating meetings and conference calls
  • Coordinating signing of documents

Qualifications / experience required (in order to successfully carry out the job role)

  • 3-5 years’ admin experience in the administration of an office environment
  • Paralegal training and/or experience will be advantageous
  • Superior proficiency in Outlook, Word, Excel and PowerPoint applications

Application Details

Susan Ballantine
0131-226 7477
Crossmatch Recruitment
34/36 Rose Street North Lane

Reference No: 9423

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