E-Billing Administrator/Billing Assistant

Edinburgh
úCompetitive

JOB DESCRIPTION

JOB TITLE:

E-Billing Administrator/Billing Assistant

Based in Edinburgh                                                                                                     

REPORTING TO:     

Billing Co-ordinator and ultimately to the Senior Manager, Billing and Compliance

JOB PURPOSE:

The aim of this role is to provide an efficient and accurate e-billing service to the business and to the clients. The role holder will be responsible for the administration of the e-billing data into all platforms such as Thomson Reuters Serengeti, OB10, TyMetrix and Collaborati and many others. This role sits within the billing team and will work closely with the wider finance functions as well as the partners and fee earners. They will provide e-billing support and billing assistance adhering to specific firm and client requirements. The role holder will report into the Senior Manager of Billing and Compliance and will be responsible for all current and new e-billing implementations. They will ensure that all e-billing activities are followed to the firms’ policies and procedures as well as undertaking a process of continuous improvement. They will also be responsible for general billing administration tasks including all aspects of the billing process within the appointed timeframes and ensuring accuracy is maintained at all times.

The role requires someone with billing knowledge and preferably experience of  LEDES  billing  in all formats and who has previously worked within a similar environment. Good, clear communication skills are essential given the interaction with the other teams within the Finance department, the wider firm and external organisations.

The role will be based in our Edinburgh office.

CORE TASKS:

  • Implementation of all current and new e-billing client platforms
  • Administration of e-billing data on required e-billing platforms
  • Provide e-billing support to the billing assistants and to manage delivery of issue resolution and LEDES billing formats
  • Ensure all charge-out rates are reconciled accurately between the Firm’s Practice Management System and the e-billing/matter management platforms
  • Refine all  processes and procedures as part of the E-Billing continuous improvements and have them approved and implemented by the Senior Manager for Billing and Compliance
  • Deal with all aspects of the billing process within the appointed timeframes whilst ensuring accuracy is maintained at all times
  • Allocation of fees to the appropriate fee earner within the Practice Management System
  • Ensure that the correct charge-out rates are applied at all times
  • Provide assistance to fee earners, as and when required, with complicated bills and client accounts
  • Liaising with the credit control team on revisions, amendments and/or credit notes for invoice payments
  • Assisting in the development of the billing service ensuring that it is responsive both to internal and external requirements
  • Provide billing support for all departments as and when required
  • Working closely with colleagues within  the billing and compliance teams  to ensure bills are produced accurately and efficiently
  • Assist in the training and development of other team members
  • Be aware of Brodies’ information security policies, and protect information assets from unauthorised

 access, disclosure, modification, destruction or interference at all times.

PERSON SPECIFICATION:

  • Previous experience in a similar role within a professional services environment is essential
  • Can demonstrate experience of working successfully in a challenging environment
  • An ability to build relationships at all levels
  • Able to juggle multiple priorities
  • Adopts a flexible and proactive approach to work duties
  • Organises and prioritises time effectively to achieve deadlines
  • Projects a professional image of the department and the firm at all times

SKILLS:

  • Preferably knowledge and experience of working with e-billing hubs
  • Excellent communication skills both written and verbal
  • Adopts a flexible and proactive approach to work duties
  • Previous knowledge and understanding of the VAT Regulations
  • Works as part of the wider finance/billing function to ensure that an effective billing service is provided
  • Billing experience and in particular producing invoices within the LEDES files in all formats
  • Builds good working relationships both internally and externally
  • Organises and priorities time effectively to achieve deadlines
  • Working knowledge of Elite Practice Management system or similar practice management systems preferred
  • Computer literate – particularly in Excel, Word and Microsoft Office
  • Presents a professional image internally and to external organisations at all times
  • Maintains competence with all IT applications and seeks out opportunities to enhance IT literacy through training

Brodies is committed to equality, diversity & the creation of an inclusive work environment where no partner, employee, potential employee or job applicant receives less favourable treatment.  We value the skills, experience and perspective that a diverse and representative workforce offers us in terms of our ability to deliver top class legal services to our clients.

Application Details

Megan Anker

Reference No: BR754

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