Learning & Development Administrator


Exciting and unique opportunity has arisen for an experienced Learning & Development Administrator to join a large award-winning property organisation in Glasgow.

Recently created due to recent expansion within the company’s wider UK business, this role will offer a varied role across L&D, HR and H&S.

Reporting to the HR Director, this role will involve coordinating a wide range of activities however the key focus will be learning and development working alongside the Learning and Development Advisor.  The role will also encompass administration with the areas of Recruitment, Employee Relations, and the management of key H&S systems.

  • Organising training venues, logistics, transport, accommodation as required
  • Ensure all training activities and materials are organised in advance of the scheduled training date and meet with relevant organisational and statutory policies, including health and safety, employment and equality laws.
  • Responsible for all qualifications and CSCS cards are renewed prior to expiry
  • Working with the Learning and Development Advisor and be able to demonstrate that you are monitoring and reporting on all activities, costs, and performance
  • Develop a clear understanding of the relevant skill and qualification levels required for all employees to ensure delivery of effective performance, circulate requirements and relevant information to the organisation as appropriate
  • Maintain systems and documentation are kept up to date at all times – creating reporting information for management as required
  • Assist in the process of proposing internal and external training and accreditation bodies, agencies and providers as necessary to deliver training to appropriate standards
  • Develop and maintain a good awareness and knowledge of contemporary learning and development theory and methods
  • Within 6 months responsibility to develop a full working knowledge of the training budget and will work with the Learning and Development Advisor to monitor and control this at all times
  • File management of Training and L&D documents – including employee information
  • Develop a full understanding of the role of the Construction Industry Training Board (CITB) and the grant claim process including the funding available from other bodies such as Scottish Enterprise.
  • Maintain the company training plan and submit at an appropriate time to the Construction Skill Training Board to allow for maximisation of grant income
  • Coordinate supporting documentation is in place to enable the claiming of grant at all times
  • Alongside the Senior HR Administrator support on Recruitment, Induction, Employee Relations, Holiday and Absence activity.
  • Assist with new contracts of employment, offer letters, terms and conditions for new starts are issued and be fully responsible for organising all induction materials
  • Support the Health and Safety Manager with health and safety administration which includes the following: prepare and issue safety visit reports, coordinate annual PAT Testing and fire extinguishers, responsible for de-fibrillators across the group, coordinate weekly accident reports
  • Develop a full understanding of the F10 process and ensure complete/update F10’s for all sites as and when required

Skills and experience required:

  • Previous experience of working within Learning and Development/HR role is essential along with a minimum of HND Level qualification or equivalent.  
  • Ability to use own initiative and have excellent organisation and prioritisation skills. 
  • Can to working in a fast-paced environment delivering a quality service and achieving deadlines.
  • Team player, with the capability to self-motivate.
  • Possess excellent communication skills with the ability to build relationships across the business – internally and externally.
  • Demonstrate attention to detail with the ability to clearly prioritise workload in line with operational demands at all times including varying the structure across the working week across the three areas of administration. 
  • Due to the open plan environment, your ability to undertake work in an organised, focused and professional manner is a prerequisite for this role.
  • IT Proficient – MS Office and bespoke systems

Application Details

Elaine Broadley

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