Legal Secretary - Glasgow


Our client, a leading UK wide legal firm is currently seeking a Legal Secretary to join their team on a permanent full time basis.

Key Responsibilities:

Client Service

  • Building and maintaining effective relationships with both internal and external clients
  • Actively contributing to client service initiatives in the group, including attending client events and seminars
  • Developing and maintaining core sector understanding to support delivery of optimum client service

Planning & Organisation

  • Liaising regularly with lawyers to identify work commitments and prioritising your workload accordingly
  • Proactively identify areas of responsibility and tasks
  • Diary management for lawyers including arranging meetings and appointments, both internally and externally
  • Proactive advance monitoring of lawyers' diaries
  • Liaising with the travel company to make travel and accommodation arrangements
  • Liaising with Business Operations to resolve problems
  • Delegation of appropriate work types/requests

Managing Communications

  • Taking ownership of answering calls
  • Screening, prioritising and dealing with incoming e-mails, post and voicemail
  • Management and co-ordination of e-mails
  • Preparing presentation slides and materials for internal/external meetings and events
  • Drafting short letters, memos or notes in a literate and professional manner

Document & File Management

  • Proactively ensuring that the Exigent transcription service and Document Production service is utilised
  • Managing production of documents
  • Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
  • Opening client files, including completing conflict searches and money laundering checks
  • Ensuring documents are filed with correct file
  • Undertaking regular reviews of files and papers, checking account balances

Business Development/Relationship Management

  • Inputting uniform practice group credentials database
  • Organising events in conjunction with Business Development
  • Undertaking research on clients, potential clients and new business initiatives or opportunities
  • Collating information for preparation of regular client updates or reports
  • Assisting with follow-ups to business development meetings
  • Collating information for preparation of bids, tenders, proposal documents, team sheets and client briefing

Billing, Financial & Project Management

  • Support the production and maintenance of plans using pricing and project management tools
  • Assisting with the billing process, agreeing in advance dates for billing, delegating requisition of pre-bills, drafting narratives and covering letters
  • Developing good knowledge of the Firm's accounts procedures, coordination of cheque requisitions, TT and BACS authorisations and processing client monies
  • Assisting with client account balances to ensure all funds are returned after a matter is completed

In return our client offers an attractive salary and benefits package. Please don't miss out, if you believe you have the necessary skills and experience, apply online now!

Application Details

Closing date:

Eilidh Walker
01224 259430

Reference No: EW29664

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