Marketing And Events Assistant

Edinburgh
úcompetitive

JOB DESCRIPTION

JOB TITLE:

Marketing & Events Assistant

REPORTING TO:             

Events & Sponsorship Manager

JOB PURPOSE:

A key member of the marketing team, the Marketing & Events Assistant will play an important supporting role in the firm's marketing activity.

This is a busy role offering lots of variety and development so the successful candidate should demonstrate the ability to manage and prioritise a demanding workload and proactively deliver exceptional results. The role holder will work closely with the other business development and marketing professionals, partners and lawyers to ensure the marketing and events activities of the firm are consistent and successfully co-ordinated.

The successful candidate will be confident, organised and capable of developing strong working relationships with colleagues across the firm.

This position will be based in Edinburgh, with travel to Aberdeen and Glasgow or elsewhere as required and the nature of the role means the candidate will be required to work at events which can take place in the early morning or evening.

CORE TASKS:

Seminar and event assistance

·         Delivery of annual seminar programme – co-ordinating a topical and pioneering programme of seminar activity, managing Brodies attendance and all event logistics associated with the delivery of the programme.

·         Reporting on the success of each seminar programme – delegate statistics, costs, effectiveness, feedback, areas for improvement etc.

·         Assisting the Events & Sponsorship Manager with event research and organisation, recommending unique venues, suppliers and new concepts.

·         Maintaining client registrations for seminars and events on client database.

·         Creating and issuing invitations, reminders and confirmations for events and seminars.

·         Coordination of all branded collateral for events and seminars - presentations, badges, handouts and printed packs for seminars and events.

·         Managing the events and seminars inboxes with support from the wider team.

·         Assisting with the co-ordination of speaker presentations for all events – ensuring interesting content, creative design and consistent formatting with Brodies style.

·         Working at events and seminars, taking part in registration and smooth running of events.

·         Populating and updating the events page on the Brodies website.

·         Working with the PR and digital marketing functions to heighten profile of seminars and conferences.

·         Liaising with external caterers and suppliers pre, during and post event.

CRM assistance

·         Assisting the CRM & E-Communications Coordinator with data quality management – run reports on new contacts that have been added to the system. Review to ensure data is accurate, make changes when necessary and process these new contacts. Review and process duplicate contacts and companies. Ensure all data meets our processing requirements.

·         Log requests and feedback from across the firm – making changes to incorrect data where possible.

·         Monitor the BIntouch inbox and respond to enquiries, forwarding relevant emails to IT and highlighting any recurring issues to the CRM & E-Communications Coordinator.

·         Assist with management and monitoring of users – assigning roles to new starts and providing them relevant access rights. Timely removal of users when they leave the firm. Evaluate who is using the system and provide reports to the team.

Other responsibilities

·         Creation and maintenance of branded teamsheets and credentials documents.

·         Making updates to the website using the Content Management System.

·         Support with blogs, digital marketing and e-communications.

·         Researching and ordering corporate merchandise and branded goods and keeping stock of them.

·         Assisting with the firm’s corporate memberships and firmwide sponsorships.

·         Providing general support to the Marketing and BD team, including undertaking market research reports.

·         Other ad hoc tasks as required, including research projects.

·         Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.

PERSON SPECIFICATION:

·         Can work on their own initiative, is pro-active, persistent, robust and committed to "getting the job done”.

·         Excellent communication skills both written and verbal.

·         Flexible and proactive approach to work duties.

·         Professional image to internal clients and other external organisations at all times.

·         Seeks out opportunities to provide a more efficient and proactive service to internal clients.

·         Excellent attention to detail.

·         Ability to handle working under pressure and tight deadlines.

SKILLS:

·         Excellent prioritisation, time management and organisational skills.

·         Excellent communication skills – written and verbal.

·         Proficient in the use of Microsoft Office – Word, PowerPoint, Excel etc. and willingness to learn other software design packages.

·         Willingness to enhance IT literacy through training, if appropriate.

Brodies is committed to equality, diversity & the creation of an inclusive work environment where no partner, employee, potential employee or job applicant receives less favourable treatment.  We value the skills, experience and perspective that a diverse and representative workforce offers us in terms of our ability to deliver top class legal services to our clients.

Application Details

Megan Anker

Reference No: BR595

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